1. BARONY CASTLE LLP operates the website www.baronycastle.com (hereinafter referred to as the “Website”), the Barony Castle’s hotel reservation website.
2. The Website and Mobile Services enable users to reserve rooms in the various hotel brands managed by the Barony Castle.
3. Other services can be reserved through the Website or Mobile Services with partners of BARONY CASTLE LLP Reservations are made directly between the customer and the partners of BARONY CASTLE LLP.
4. The customer confirms having received from BARONY CASTLE LLP all the necessary information on the Website or Mobile Services.
5. All reservations made via the Website or Mobile Services imply consultation and full and unreserved acceptance of these terms and conditions and the conditions of sale for the rate reserved.
6. Customers agree to these terms and conditions and the conditions of sale for the rate reserved at the time of reservation; no reservation is possible without this agreement.
7. Customers have the option of saving and editing these terms and conditions by using the standard functions on their browser or computer.
8. The Website and Mobile Services include the following information:
The legal notice enabling precise identification of BARONY CASTLE LLP and stating its corporate name, the address at which it operates, its email address, telephone number, registered office, individual VAT identification number, references related to its entry in the Register of Travel Agents and Other Tour Operators and, if different, the address of the establishment responsible for the offer.
The main features of the accommodation offered (hotel facilities may be viewed at the reservation stage depending on the hotel selected)
Additional services offered (valid only on the Website)
General terms and conditions of sale and conditions of sale for the rate reserved
Validity of the offer and its price
Minimum length of the proposed contract, if applicable
Methods of payment accepted.
9. The main features of the accommodation offered, prices and available dates of the accommodation are shown on each hotel page during the reservation process.
10. Before ordering services, customers state that the reservation of these services is for their own personal use.
11. As consumers, customers have specific rights, which would be called into question in the event of the services reserved being used for the purpose of their commercial, industrial, business or professional activities.
12. All information available on the Website and Mobile Services is given in English as well as in several other languages.
13. Customers confirm that they have full legal capacity to commit to these terms and conditions.
The terms used in this document are defined as follows:
« acknowledgement of receipt »:
Email sent by the Website or Mobile Services to the customer summarizing the customer’s reservation and confirming its receipt by the Website or Mobile Services.
“confirmation of booking”:
Virtual document summarizing the services reserved by the customer on the Internet, and possibly stating the customer’s bank card number in the context of a prepayment or guarantee. Acceptance of the reservation confirmation by the customer constitutes a contractual commitment.
« customer »:
Individual acting for personal or professional reasons but without relation to hotel activity.
« consumer »:
Any individual acting for purposes that do not fall within the remit of his/her commercial, industrial, business or professional activity.
« email »:
Any message, in text, voice, sound, or image format, sent by a public communication network and stored on a network server or in the recipient’s workstation equipment until it is retrieved by said recipient.
« reservation request »:
Request for a hotel room reservation submitted by the customer via Mobile Services or the Internet.
« partners »:
Providers of services available through the Website or Mobile Services, and in particular, tour operators, car rental companies, and train and plane ticket providers.
« online reservation »:
Reservation of hotel rooms through the virtual reservation form on the Website or Mobile Services.
« service »:
Reservation of hotel rooms whose main features are given on the Website or Mobile Services.
All services and protocols making it possible to connect mobile terminals to the Internet, and in particular, enabling consultation and reservation of hotel services supplied by BARONY CASTLE LLP .
« website »:
Electronic service operated by BARONY CASTLE LLP on the Internet, available at www.baronycastle.com
1. These terms and conditions define the rights and obligations of the parties within the scope of the remote reservation of services offered by BARONY CASTLE LLP through its Website and Mobile Services.
2. They cover all stages required for reservation and post-reservation between the contracting parties.
3. Customers acknowledge having read and accepted these terms and conditions of sale and the conditions of sale of the rate reserved, available on the Website and Mobile Services. These terms and conditions also include the Customer Personal Data Protection Charter. By accepting these terms and conditions, customers expressly accept the provisions of this Charter.
4. Scope of application
These terms and conditions of sale apply to all reservations made on the Internet, via the Website or Mobile Services.
1. These terms and conditions of sale apply for the entire duration that BARONY CASTLE LLP services are available on the Website and Mobile Services.
2. BARONY CASTLE LLP reserves the right to temporarily or permanently shut down access to its Website and/or Mobile Services or online booking space without prior notice.
1. Customers select the services displayed on the Website or Mobile Services.
2. Customers confirm that they are aware of the nature, purpose and reservation methods of the services available on the Website or Mobile Services and have requested and obtained the necessary and/or supplementary information needed to make the reservation in full knowledge of the facts.
3. On the Website, customers can reserve, as individuals and for their own personal requirements, a maximum of three (3) rooms per reservation and on Mobile Services a maximum of one (1) room. For reservations relating to business groups, meetings, seminars etc. customers should call Barony Castle directly.
4. Customers are solely responsible for their choice of services and the suitability of those services for their needs. Barony Castle cannot be held responsible in this respect.
5. The reservation is deemed to have been accepted by the customer at the end of the reservation process.
7. Reservation process
1. Reservations by customers are made using the virtual reservation form available online on the Website or through the Mobile Services.
2. A reservation is deemed to have been made on receipt by BARONY CASTLE LLP of the reservation form or reservation request, or when an online prepayment is made by bank card.
3. Prior to any reservation, customers must complete the information required on the reservation form or request.
4. Customers attest to the truth and accuracy of the information submitted.
5. The reservation process includes the following main steps:
Step 1: Finding a hotel and selecting a room and rate.
Step 2: Selecting, where applicable, one or more supplementary services (applies to the Website only).
Step 3: Checking the reservation details, total price and applicable terms and conditions of sale, and making any necessary changes to the selection (room, rate, supplementary services), in the case of online reservations only.
Step 4: Completing the customer’s details.
Step 5: Entering credit card details in the case of guarantee request or prepayment.
Step 6: Consulting and accepting the terms and conditions of sale and the conditions of sale for the rate reserved before confirming the reservation.
Step 7: Reservation confirmation by the customer.
8. Reservation acknowledgment of receipt
1. The Website and Mobile Services acknowledge receipt of the customer’s reservation by email immediately.
2. For online reservations, the emailed acknowledgment of receipt of the reservation summarizes the contract offer, services reserved, prices, conditions of sale accepted by the customer relating to the rate selected, date of reservation, information relating to the after-sales service, and the address of the hotel vendor’s premises to which the customer should send any complaints.
9. Customer service
For complaints relating to hotel reservations, Customer Service is at your disposal.
Please use our Contact section
The postal address is:
Barony Castle LLP
10. Cancelation or modification by the customer
1. Customers are reminded that, in accordance with Scots Consumer Law, they have no right of withdrawal provided for by Scots Consumer Law.
2. The conditions of sale for the rate reserved specify the terms for cancelling and/or changing the reservation.
3. Reservations with prepayment cannot be changed and/or cancelled in any way, and sums paid in advance as a deposit cannot be refunded. This is indicated in the conditions of sale for the rate.
4. When permitted by the conditions of sale for the rate reserved:
“- Reservations can be cancelled directly on the Website or Mobile Services in the ‘Review or cancel your reservation’ section”
– Changes to reservations can be made directly with the hotel, whose telephone numbers are stated on the reservation confirmation sent by email.
5. If the stay is terminated early, the full agreed price will be paid. In the case of reservation with prepayment, no refund will be made for this reason.
6. Unless expressly stated otherwise, customers must vacate their room before midday on the final day of the reservation. Failing this, an additional night will be charged.
11. Hotel stay
1. In application of the regulations in certain countries, customers may be asked on arrival at the hotel to fill out a police registration card. For this purpose, customers will be asked to provide identification so that a check can be made to decide if they need to complete the registration card or not.
2. Some hotels accept certain pets provided that they are kept on a leash or in a cage in public areas of the hotel (to check if a hotel accepts pets or not, customers should refer to the hotel fact sheet on the Website or Mobile Services). For reasons of hygiene, pets are not allowed in dining rooms.
3. Customers agree and undertake to use their room responsibly. Therefore, any conduct contrary to accepted standards of behaviour and public order will result in the hotelier asking the customer to leave the hotel with no compensation and/or refund if a payment has already been made. If no payment has been made, the customer will have to pay the price of nights already stayed before leaving the hotel.
4. Barony Castle hotel has Internal Regulations for customers. Customers accept and undertake to respect these regulations. In the event that a customer fails to respect one of the provisions of the Internal Regulations, the hotelier will be obliged to ask the customer to leave the hotel with no compensation and/or refund if a payment has already been made.
5. Some hotels offer WIFI access (chargeable or not) that allows customers to connect to the Internet. Customers undertake to ensure that computing resources made available to them by the hotel are not used in any way for reproduction, representation, provision or communication to the public of works or objects protected by copyright or a related right, such as texts, images, photographs, musical works, audio visual works, software or video games, without the authorization of the copyright holder provided for in Books I and II of the Scots Intellectual Property Code when this authorization is required. Customers who do not comply with the above obligations risk being found guilty of infringement of copyright (Scots Intellectual Property Law), punishable by a fine and imprisonment. Customers are also required to comply with the security policy of the hotel’s Internet service provider, and with the rules for the use of security resources whose purpose is to prevent the illicit use of computing resources, and to refrain from any act that might undermine the effectiveness of these resources.
1. Customers will receive a contractual guarantee applicable to the service.
1. Photographs displayed on the Website and Mobile Services are not contractual. Although every effort is made to ensure that photographs, graphic images and text used to illustrate hotels provide as accurate an impression as possible of the accommodation offered, variations may occur, in particular as a result of changes to furniture or possible renovations.
2. BARONY CASTLE LLP cannot be held responsible for the non-fulfilment or inadequate fulfilment of the reservation in cases of force majeure, actions of third parties, and actions of customers, in particular the non-availability of the Internet network, inability of accessing the Website, external intrusion, computer viruses, or non-authorized prepayment by the card holder’s bank.
3. Hyperlinks may link to sites other than the BARONY CASTLE LLP Website or Mobile Services. BARONY CASTLE LLP accepts no responsibility for the content of these websites or the services offered on them.
4. Any reservation or payment that is irregular, ineffective, incomplete, or fraudulent for any reason attributable to the customer will result in the cancellation of the order at the customer’s expense, without prejudice to any civil or criminal action brought against the customer.
1. Complaints relating to the failure to execute or poor execution of hotel services must, under penalty of foreclosure, be made known to BARONY CASTLE LLP in writing within eight days of the date of departure from the hotel, either directly to the hotel or to the Customer Service address indicated above.
2. Barony Castle Hotel is operated by companies that are legally separate from BARONY CASTLE LLP and are therefore solely responsible to customers for potential damages. Consequently in cases of litigation, customers must deal exclusively with the company operating the hotel in which they stayed.
1. Prices relating to the reservation of services are indicated before and during reservation.
2. Prices shown are per room for the number of person(s) and date selected.
3. Prices are confirmed to the customer inclusive of all taxes in the commercial currency of the hotel (which in some cases may differ from the hotel’s local currency) and are valid only for the period stated on the Website or Mobile Services.
4. If payment to the hotel is made in a currency other than the currency confirmed on the reservation, the customer is liable for the exchange fees.
5. All reservations, regardless of their origin, are payable in the hotel’s local currency unless specifically indicated otherwise at the hotel.
6. Unless stated otherwise on the Website, additional services (breakfast, half-board, full-board etc.) are not included in the price. Unless stated otherwise on the Mobile Services, breakfast is not included in the price.
7. Tourist tax, specified on the rates page, must be paid directly to the hotel, with the exception of online prepayments where this amount may be included.
8. Prices are inclusive of VAT applicable on the day of reservation and any change to the applicable VAT rate will be automatically reflected in the prices shown on the date of billing.
9. Any change or introduction of new legal or regulatory taxes imposed by the competent authorities will be automatically reflected in the prices shown on the date of billing.
10. Conversion into foreign currency is given as an indication and is non-contractual. Only the currency confirmed on reservation is guaranteed (if this currency is different from the one used in the hotel, possible exchange fees will remain the customer’s responsibility).
11. If a rate states that payment is to be made on arrival at or departure from the hotel, and the customer’s currency is not the same as that of the hotel, the rate debited by the hotel may differ from that indicated when the reservation was made, on account of a possible difference between the exchange rate on the date of reservation and the dates of the hotel stay.
12. When confirming the customer’s reservation, BARONY CASTLE LLP will state the total amount of the order.
13. Rates may be increased by different taxes according to cities/countries. Customers undertake to pay the various taxes, without complaint to BARONY CASTLE LLP.
14. Certain promotional offers available on the Internet are sold exclusively on the Internet, that is, remotely and in no circumstance at the front desk of the hotel.
1. Customers provide their bank details as a guarantee of the reservation except where special conditions or rates apply, using a credit card or charge card (Visa, MasterCard, American Express, Diners Club etc.) according to the hotel selected, indicating directly in the area provided for this purpose (secure entry by SSL encryption) the card number without spaces, the expiration date (the card used must be valid at the time of the stay) and the card security code in the relevant fields (secure entry by SSL encryption) as prepayment via the Ogone/Ingenico Payment Services or Cybersource payment platforms. The hotel can also ask for a piece of identification in order to prevent bank card fraud.
2. Payment is debited at the hotel during the stay, except in the case of special conditions or rates when payment is made at the time of reservation (online prepayment on certain rates). This prepayment serves as a deposit. In the case of a rate not prepaid online, the hotel may ask the customer on arrival for a deposit or an authorization to debit the credit card, in order to guarantee payment of the amounts corresponding to the services provided by the hotel.
3. Members of the Barony Castle loyalty program can use their points to reserve online all or part of a stay, provided that:
– They have reached 2000 points (balance statement taken as evidence)
– The hotel selected is operated under one of the following brands participating in the above program: Sofitel, Pullman, Grand Mercure, Novotel, Suite Novotel, Mercure, Adagio, ibis, ibis Styles, and Thalassa Sea & Spa. There are certain exceptions (see hotels excepted)
– The rate reserved is eligible, subject to availability, at the hotel selected by the customer. When the words “rate not eligible for use of points” are displayed on the page showing the available rates, the rate is ineligible.
Le Club Accorhotels points used in this way will be debited from the account when the reservation is made. Points used can be re-credited to valid cards only if the reservation is for a rate that can be cancelled or modified, and if the cancellation or modification is made before the date of arrival at the hotel.
No points can be re-credited in the case of a rate that is prepaid, cannot be cancelled or modified, and/or is non-refundable.
Only the part of the reservation paid by credit card can be credited with points.
The use of points will not involve any monetary counterpart whatsoever, including the giving of change.
For all questions relating to the use of the points to reserve a hotel stay, customers should use the relevant complaint form in the “Help and services” section of the Website and Mobile Services.
It should be noted that the use of hotel checks, issued in particular by the Barony Castle hotel loyalty program, is limited to expenses paid on site at the hotel only. These hotel checks cannot in any circumstances be used to prepay a hotel stay, either totally or in part, or to guarantee a reservation.
4. In the event of a no-show (reservation not cancelled – customer fails to arrive) when a reservation has been guaranteed by credit card, the hotel will debit a compensatory flat rate, equivalent to the amount of the first night, from the customer’s credit card that was given to guarantee the reservation. Any additional nights reserved will be cancelled without charge unless indicated otherwise in the conditions of sale for the rate reserved.
5. BARONY CASTLE LLP has chosen Ogone/Ingenico Payment Services (payment service provider) and Cybersource to secure online payments by credit card. The validity of the customer’s payment card is verified by Ogone/Ingenico Payment Services and Cybersource. Payment cards may be refused for several reasons: stolen or blocked card, credit limit reached, entry error etc. In the event of a problem, customers will need to contact both their bank and the hotel in order to confirm the reservation and payment method.
6. If a customer reserves several rooms, but prepayment is required for only one of these rooms, for example, the payment card used on the Ogone/Ingenico Payment Services or Cybersource platforms enables the room in question to be prepaid and the specified payment card will serve as a guarantee for the other rooms. This paragraph does not apply to Mobile Services.
7. At the time of prepayment, the amount debited for the reservation includes the price of accommodation, taxes related to the accommodation, the price of meals if breakfast is selected, taxes related to meals and any other supplementary services selected by the customer (as mentioned in point 15.6).
8. In the case of a rate subject to prepayment online, the amount paid in advance, namely the deposit, is debited at the time of reservation.
9. Some hotels can generate invoices/bills by electronic means. The original file is certified and available online from the email address communicated by the hotel.
17. Privacy protection
1. Customers are informed, on every personal data form, of the mandatory or optional nature of responses by the use of an asterisk.
2. If information identified as mandatory is not provided, BARONY CASTLE LLP may be unable to register the reservation, manage the customer’s participation in the loyalty program or manage complaints made by the customer.
3. Information processed is intended for BARONY CASTLE LLP, its group entities, partners, service providers (in particular providers of online payment) and hotels.
4. Service provider entities and Hotels may be established outside the European Union.
5. In the framework of pre-contractual measures for the purposes of reservation or execution of the hotel reservation contract, each may in so far as it is concerned, be the recipient of identification data, personal and professional data, and economic and financial information, in particular for purposes such as hotel reservation, management of the loyalty program, and complaints management.
6. BARONY CASTLE LLP has obtained authorization from the CNIL (Commission nationale de l’informatique et des libertés – Scots data protection authority) (Decision DF-2014-345 of June 4, 2014) allowing BARONY CASTLE LLP to transfer the categories of data mentioned above to all countries in which subsidiaries, service providers and franchise hotels of BARONY CASTLE LLP are established, for the purposes of customer relations management, reservations, customer preferences and the management of marketing and promotions.
7. Customers authorize BARONY CASTLE LLP to communicate their personal data to third parties on the condition that such communication is deemed necessary for BARONY CASTLE LLP to carry out its operations as stated in these terms and conditions and in line with the Customer Personal Data Protection Charter.
8. During online payment in particular, customer bank details must be transmitted by the payment service provider (Ogone/Ingenico Payment Services or Cybersource) to the hotel’s bank in order to execute the hotel reservation contract. Customers are informed that this transfer of data may therefore take place in foreign countries that do not have adequate personal data protection as understood by the Scots Data Protection Act. However, customers consent to this transfer that is necessary to make their reservation. In their professional capacity Ogone/Ingenico Payment Services and Cybersource have made a commitment to BARONY CASTLE LLP to take every possible security measure to ensure that the confidentiality of data in the aforementioned transfers is respected.
9. Customers have the right to oppose, at no cost, the use of their data for market research and commercial purposes. They also have the right to object for legitimate reasons, to question, access and correct their data by writing to firstname.lastname@example.org. BARONY CASTLE LLP may in particular email customers its Newsletter, promotional offers and satisfaction questionnaire following a hotel stay. A link allowing customers to unsubscribe can be found at the bottom of all commercial marketing emails.
10. Some Barony Castle Hotel process personal data for the purposes of prevention and safety of property and persons, and to respond to outstanding debts. For these reasons, the hotel may decide to include in the category of “blacklisted” customers, any customer whose behaviour has been inappropriate in the following ways: aggression and rudeness, non-compliance with the hotel contract, failure to observe safety rules, theft, damage and vandalism, or payment issues. These data are mandatory. The status of blacklisted may cause the hotel where this listing originated to refuse a customer’s reservation when he/she returns to the same hotel, during a period, depending on the reasons, of 122 or 450 days (in cases of aggression toward staff and/or customers, fighting within the hotel grounds, insults, threats or threatening behaviour to staff and/or customers, noisy behaviour disturbing other customers, damaging security and/or safety equipment, unnecessarily triggering safety equipment, or other actions causing safety risks to staff and/or customers). Data relating to the identity and blacklisted status of the customer are intended for authorized personnel in the hotel where the listing originated, as well as for BARONY CASTLE LLP and its hotel reservation service providers who may be outside the European Union, in Morocco, a country without equivalent protection, or in the United States. Dataflow to Morocco are contractually regulated by standard contractual manager-to-subcontractor clauses defined by the European Commission. Dataflow to the United States are made to an entity belonging to Safe Harbour.
11. The personal data protection policy can be consulted in the “Personal Data Protection Charter”
18. Agreement on evidence
1. Entry of the necessary bank details and acceptance of these terms and conditions and the reservation form or request constitute an electronic signature equivalent in stature to a physical signature between the parties.
2. The computerised records retained in the IT systems of BARONY CASTLE LLP will be kept under reasonable levels of security and will be considered as proof of communication, orders and payments between the parties.
3. Customers are hereby informed that their IP address are recorded at the time of reservation.
In the event that the chosen hotel is not available, or in cases of force majeure, the hotel reserves the possibility of accommodating the customer totally or partially in a hotel of equivalent category for the same type of services. Any additional cost of the room, transport between the two hotels or telephone calls remain the responsibility of the chosen hotel.
20. Force majeure
1. BARONY CASTLE LLP cannot be held responsible to the customer if it fails to carry out its obligations as a result of force majeure. Cases of force majeure or acts of God are those events usually recognized as such by the jurisprudence of Scots Courts and Tribunals.
21. Settlement of disputes
1. In the event of a dispute relating to these terms and conditions, customers are informed by BARONY CASTLE LLP of the possibility of recourse to a conventional mediation procedure or to any alternative method of dispute settlement.
2. Guests should first contact customer services or the hotel to attempt to resolve the dispute amicably.
22. Applicable law
These terms and conditions of sale are governed by Scots law without obstructing the mandatory protective provisions that may be applicable in the consumer’s country of residence.
23. Entirety of agreement
1. These terms and conditions of sale, conditions of sale for the rate reserved by the customer, and the reservation form or request express the parties’ obligations in their entirety.
2. No general or specific condition communicated by the customer can be incorporated into these terms and conditions.
3. The documents constituting the contractual obligations between the parties are, in descending order of priority, the reservation form or request (covering the specific conditions of the rate reserved) and these terms and conditions.
4. In the event of a discrepancy between the reservation form and the terms and conditions, only the provisions in the reservation form will apply for the obligation in question.
24. Development/modification of the terms and conditions of online sale
These terms and conditions of online sale may be modified and/or supplemented at any time by BARONY CASTLE LLP In this case, the new version of the terms and conditions of online sale will be put online by BARONY CASTLE LLP and will automatically apply for all customers with immediate effect.
Customers should also consult the supplementary terms and conditions of sale related to each rate, room type or service type shown on the price list.